There are many instances where it might be necessary to save emails to a format that is easily transportable & can include multiple conversations in one document. It’s convenient to have a tool that can save emails to PDF, text or HTML according to specific criteria so that a series of conversations are easily available for perusal by 3rd parties. Examples of use cases include collecting evidence for lawyers, for your boss, for HR departments or to settle disputes with clients.
There are literally thousands of reasons to save emails to a file for safekeeping or communication. CloudHQ, a startup founded by Senad Dizdar & based in San Francisco, USA, has released an extension for Chrome that integrates seamlessly with Gmail & facilitates saving emails to PDF, HTML & text. The tool is called “Save Emails to PDF” & works in 3 clicks to allow users to :
- Create a backup of emails
- Merge multiple emails into one file
- Backup multiple emails into individual files
- Save only the attachments to PDF
The extension is easy to install & users can get started free of charge for up to 50 email conversations. Thereafter, you have to pay to continue using the tool on a per month basis & includes backup support via phone or email.
Features include pagination of the PDF file, creating a zip file for convenient lightweight storage or transportation, encrypting the file (paid version only), choosing paper size of the PDF for printing purposes (letter, A4, A5) & the option to name the file so that users can locate it easily once downloaded to a computer. The extension works on desktop & the tool offers the facility to save the PDF to regular storage apps such as Google Drive, Dropbox, Box, Egnyte or OneDrive.
The extension does much more than simply save emails. Options include saving an entire Gmail label, selecting messages based on a matching filter or in fact saving an entire account. So for any storage requirements, “Save Emails to PDF” should have you covered.
