Something’s about to change with Gmail. From June 25 this year, the Gmail confidential mode for G Suite, in beta till now, will become generally available.
Which means, what?
It means you & everybody else on Gmail will have the option to send emails in the “confidential mode.”
At launch, confidential mode will be set to default ON for all domains with Gmail enabled, unless you choose to disable this feature, said Google in a blog post.
Why you’d use it
Confidential mode provides built-in information rights management controls in your emails by allowing senders to create expiration dates & revoke previously sent messages.
Because a sender can require additional authentication via text message to view an email, it’s also possible to protect data even if a recipient’s email account has been hijacked while the message is active.
Additionally, with confidential mode, recipients don’t have the option to forward, copy, print, or download their content or attachments.
How to get started
- Admins: As an administrator, you can determine whether your users can use confidential mode by navigating to Apps > G Suite > Settings for Gmail > User settings and selecting from the following options:
- Disable: This option will prevent users in your domain from sending emails with confidential mode.
- Enable now (beta): This option will enable confidential mode, which is currently in beta. The feature will remain enabled when it enters into general availability on June 25, 2019.
- Enable when the feature is in general availability: This is the default option and will enable confidential mode when this feature becomes generally available on June 25, 2019.
- End users: Once Gmail confidential mode launches, you can follow the steps in this Help Center article to send & open confidential emails.
Content & Image Source: Google blog post.