GSuite has announced more features to Google Docs to enable even tighter coordination between team members working on the same project/document.
According to a post on its official blog,It can take dozens of edits to make a document just right—especially a legal agreement, project proposal or research paper. These new updates in Docs will allow teams to easily track changes.
Here’s what teams can do now:
1. Name versions of a Doc, Sheet or Slide on the Web
Being able to assign custom names to versions of your document is a great way to keep a historical record of your team’s progress. It’s also helpful for communicating when a document is actually final. You can organize and track your team’s changes in one place under “Version history” (formerly known as “Revision history”) on the web. Select File > Version history > Name current version. For even quicker recall, there’s an option to select “Only show named versions” in Docs, Sheets or Slides.
2. Preview “clean versions” of Docs on the web to see what your Doc looks like without comments or suggested edits
Select Tools > Review suggested edits > Preview accept all OR Preview reject all.
3. Accept or reject all edit suggestions at once in your Doc so your team doesn’t have to review every single punctuation mark or formatting update
Select Tools > Review suggested edits > Accept all OR Reject all.
4. Suggest changes in a Doc from an Android, iPhone or iPad device
Click the three dots menu in the bottom right of your Doc screen to suggest edits on the go. Turn on the “Suggest changes” toggle and start typing in “suggestion mode.”
5. Compare documents and review redlines instantly with Litera Change-Pro or Workshare Add-ons in Docs
Here’s what the post says further:
Use new templates, add-on time-saving functionality
Teams use templates in Docs and Sheets to save time on formatting. At the same time, developers are building add-ons to customize functionality. We thought, why not bring these two together? That’s why today, we’re introducing new templates with built-in add-ons and the ability to create your own, so your templates not only look good—but they make sure the work gets done.
These templates allow you to customize and deploy tools specific to your organization’s workflows. We’ve launched five examples of this in the general template gallery, like the new Mutual Non-Disclosure Agreement (NDA) template from LegalZoom and DocuSign. With this template, businesses can quickly create an NDA and collect signatures using the DocuSign Add-on for Docs.
Image Credit: Google
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